WVW vs. Palm Bay Rockets Game

As mentioned before, there will be no TM or MM games this weekend.  The game will be located at Palm Bay High School.
Palm Bay Magnet Senior High School
101 Pirate Ln, Melbourne, FL 32901
They have concession and we will be on the visitors side.
Always bring both jerseys to every game but we will be wearing our away (White) jerseys this week.
Tents are allowed in the stands but please be mindful of people behind you as to not block their view.
Weigh ins will be an hour before kickoff.  Kickoff times are below:
JPW – 9am
PW – 11am
JV – 1pm
Unl – 3pm
Each team will be responsible to bring their own ice.  We will have a cooler that you can put it in behind the bench.

Regards,

Joe DeSousa
West Volusia Wolves
Football Commissioner
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WOLVES NEWS 2017: Positions available for 2018-2020

Have you ever thought of ways to improve the league? Ever wanted to be part of the bigger picture of what happens every Saturday?  Well, here is your chance!! League elections are fast approaching and we have a lot of different ways that you can join in the FUN!!

Positions up for ELECTION are:

President, Secretary, Cheer Coordinator, and Fundraising Coordinator

Positions up for APPOINTMENT are:

Football Director, Football Equipment Manager, Cheer Equipment Manager, Scholastic Coordinator, and Concessions Manager

Please see attachment for detailed description of what each job entails. If YOU are interested in one of these positions or if you would like to nominate SOMEONE ELSE for a position, please email me by SATURDAY, OCTOBER 1ST.  Elections are currently scheduled to take place October 14th.

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*** Word From the WVW Football Commissioner ****

Parents,
As you may know by now from your Coach or Team Mom, games this weekend have been cancelled.  I know this is 2 weeks in a row and for some teams, it is longer than that since playing a game. Volusia County Schools are closed through the weekend which means no extracurricular activities can be on campus until Monday.  In addition, there are a lot of areas within our conference that were decimated and some teams may not be able to field a full team right now with families dealing with the aftermath of the storm.  I ask that you please be patient as I am passing information on to our coaches and Board as I get it. The city will let me know today which field will be available for practice so I will pass it on as soon as I get it.  The conference is working on different possibilities for make-up games and schedules and that may not come out for a bit.  The Conference Board was hit hard with the storm as well.  I know the Football Director had a Tornado go through his property so he is dealing with a lot.  So just know that everyone is doing their best under the circumstances.  What we do know is that the remainder of the schedule will remain in place so our next game will be at Palm Bay on the 23rd.  I thank you for your patience and ask that you pray for those that were less fortunate than us this past week.  I hope everyone stayed safe and are finding their way back to some normalcy in the coming days.  I will update everyone as soon as I have more information.
Regards,

Joe DeSousa
West Volusia Wolves
Football Commissioner
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WVW vs. Melbourne Ducks Game pictures

Pictures courtesy of J’s Action Shots. For more pictures, please visit Jay’s Action Shots at https://jaysshots.shootproof.com/ 

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Positions available for 2018-2020

Elected:

President:

  1. The President is the chief executive of the association and shall have general supervision, direction and control of the business and affairs of the organization.
  2. Shall chair all Board meetings.
  3. Shall set the agenda for all business to be discussed.
  4. Shall call and conduct all regular and special meetings. As chief officer of the organization, he shall preserve order and enforce the By-Laws of the Wolves.
  5. The President shall have no vote on a motion unless such a vote is required to break a tie.
  6. He/She shall be a member ex-officio of all committees and have the power to appoint such committees as necessary.
  7. Review secretary and treasurer’s books monthly
  8. Negotiate contracts and act as purchasing agent.
  9. All purchases must be approved by President
  10. Deal with parent concerns and complaints that have gone through the appropriate chain of command. (Coach-Commissioner-President)
  11. Obtain insurance for the league.
  12. Negotiate all contracts for the league:
    1. Fields – practice, games, conditioning camps
    2. Photographs
  13. Assistance with the responsibilities for league compliance of all National Pop Warner Rules.
  14. Assistance with the obligations required by the WVFCA.
  15. Shall be the point of contact for league-wide communication from the league to the parents.
  16. Receive recommendations on merchandise from merchandise committee and approve with Vice President before purchase is made.
  17. Assist with set up and tear down at all home games.

 

Secretary:

  1. Maintain current and updated rules and By-laws.
  2. Notify Board members of meetings.
  3. Be responsible for recording the activities of the “WVYFCA” and maintaining files, mailing list and necessary records.
  4. Keep and maintain all official records and documents.
  5. Maintain a list of all regular members, directors and committee members and give notice of all meetings of the “WVYFVCA” Board of Directors and Committees.
  6. Preside at the official meetings designated by the Board as a representative and prepare a report for the Board.
  7. Preside in the absence of the Vice President.
  8. Maintain copies of Insurance program file submitted by the Treasurer.
  9. Coordinate the dissemination of information to membership.
  10. Monitor website to ensure information is current and accurate.
  11. Maintain current and updated rules and By-laws.
  12. Assist with set up and tear down at all home games.
  13. Recei
  14. ve nominations, confirm with the nominee and bring names to the executive board to vote on for future board members.
  15. Create ballots, bring box to drop the ballots in and run the Election day at the specified date set by the board.

 

Cheerleading Coordinator:

  1. Responsible for representation of the “WVYFCA” at East Coast Pop Warner Meetings. Send Assistant Cheer Coordinator in your absence.
  2. Submit all required paperwork by given deadlines including rosters.
    • Review roster-looking for matching birthdates and current dates on physicals (must have original signatures, no copies or faxes)
    • Any roster changes following the deadline must to approved by ECC.
  3. All associations will offer spirit teams at levels Tiny Mite through Unlimited.
  4. Develop the Age Matrix/Grade matrix for “WVWFCA” with the national guidelines.
  5. Register spirit participants and assign them to proper squads.
  6. Recruit Assistant Cheer Coordinator, skilled coaches and staff.
    • Make sure all necessary paperwork from all staff positions has been collected before allowing them to be around children and coaches
  7. Background checks done for all coaches and staff (18 and over).
  8. Oversee entire cheer program
  9. Make sure all coaches have attended all Conference/Regional required trainings.
    • Cheer and Dance Coaches Clinic: This is a one day clinic for ALL cheer and dance coaches, directors, team parents, coach trainees, and student demonstrators.
    • Online YCADA training by ALL cheer and dance coaches, directors, team parents, coach trainees, and student demonstrators.
  10. Attend monthly meetings in Titusville an Daytona Maintain or make folders for each coach during sign ups
  11. Attend “WVWFCA” meetings will full voting rights. Be a voice of your cheer program.
  12. Have proper uniform for each participant and order new ones as needed.
    • Ensure proper placement of Pop Warner Patch on each participant’s uniform.
  13. Work with the equipment manager to ensure budget is met for all cheer equipment.
    • Approve and order all cheer accessories through the President.
  14. Attend all sign ups to talk with parents
  15. During games greet coordinator
  16. Ck in all players Work at league game day helper
  17. Oversea in cheer equip manager with all equip and uniforms
  18. Make sure all necessary documents for each participant has been collected and put in proper order in team cheer books before allowing participants to begin conditioning hours and practice time. Make sure all pages are signed, highlighted and placed in the proper order in the book. No participant may begin practicing until all required paperwork is verified and in team book.
    • Make sure the “WVWFCA” stamp is affixed where required, and required highlighting is properly highlighted.
  19. Handle all cheer related controversy with parents and coaches
  20. Meet regularly with your coaching staff, and have a system in place to relay spirit information from “WVWFCA” and ECC regularly/weekly during and after season.
  21. Copy all badges and certificates and place copies in books along with the coaches code of conduct
  22. Home game responsibilities include:
    • Conduct book checks at least 45 minutes prior to the start of each game or during half time of the previous game. All persons on the roster must book check every game.
    • Ensure that all coaches have a valid badge, which is to be worn at all times while on the field. Any coach or administrator not visibly wearing their badge on the football field or the floor of a spirit competition will be removed until their badge is produced and may be fined up to $100.00 per incident.
  23. Assist with set up and tear down at all home games.
  24. Schedule volunteers for association needs, East Coast Conference, Regional, and National needs.

 

Fund Raising/Sponsorship Coordinator:

  1. Formulate participant fundraising programs for Board approval
  2. Set schedule and locations for events.
  3. Handle all matters relating to special fundraising programs.
  4. Set-up committees and work parties as necessary.
  5. Submit receipts and revenues to the Treasurer with profit and loss statement.
  6. Maintain record of contacts, supplies, etc. for future reference on all fundraising events.
  7. Coordinate Corporate Sponsorship Program.
  8. Ensure that all donors are properly acknowledged and that all sponsors receive appropriate recognition and benefits (plaques, banners, ads, etc.)
  9. Coordinates 50/50 Raffles.
  10. Responsible for all communication to the league for upcoming fundraising events, tracking, updates, and dates.
  11. Collects all money earned from Fundraising prior to submission to Treasurer
  12. Responsible for sourcing vendors for any fundraising related needs including but not limited to design and print, recognition material, and tickets
  13. Responsible for staffing all fundraising events
  14. Assist with set up and tear down at all home games.

 

Appointed:

Football Director\ Assistant Football Commissioner:

  1. Assist Football Commissioner with establishing an Athletic Program.
  2. Coordinate Head Coach Interviews in the month of January for Head Coach Selection for the up-coming Fall Season.
  3. Coordinate monthly Coaches training/meetings, to continue education of coaching staff and build comradery within the league.
  4. Organize League Conditioning Camp
  5. Conduct liaison between the Board and the coaches regarding Association Rules, Philosophy, and Policies.
  6. Conduct liaison between the coaches and the parents regarding Association Rules, Philosophy and Policies.
  7. Assistance with the responsibilities for league compliance of all National Pop Warner Rules.
  8. Assistance with the obligations required by the WVFCA.
  9. Collect minimum play sheets. Give to the Commissioner after game day.
  10. Receive parent complaints on a written incident report.
  11. Gather information from coaches that will need to be badged and turn in to the commissioner to be processed by the East Coast Conference
    1. Volunteer applications
    2. Photo IDs
  12. Track USA football classes.
  13. Investigate weekly any lopsided scores of games per Pop Warner guidelines. Report any such findings to the Commissioner with recommendations of sanctions if any are required.

Assist with set up and tear down at all home games.

 

Football Equipment Manager:

  1. Shall be responsible for maintaining an inventory of all equipment.
  2. Shall be responsible for the distribution and collection of, with the Head Coach of each team and the Football Director, all equipment distributed to the teams.
  3. Coordinate the measuring and sizing of participants during equipment day.
  4. Resolve equipment issues with coaches/players as they arise throughout the season.
  5. Assemble and distribute coaches bags (footballs, k-tees, tape, medical kits, repair kits, etc.)
  6. Submit each year a recommendation for equipment repair and replacement to the Board.
  7. Coordinate selection of participant trophies.
  8. Shall receive approval from President prior to any purchase.
  9. Assist with set up and tear down at all home games.

 

Cheer Equipment Manager:

  1. Set date for fitting and coordinate flow of day
  2. Design and get with vendors to order bows, practice wear, cheer bag, and warm-ups following approval by President
  3. Work with vendor to give coordinator choices for shoes, socks, briefs, and patches (if needed) following President’s approval
  4. Coordinate and negotiate with vendors and coordinator for all cheer merchandise after President’s approval
  5. Set date for equipment handout and coordinate flow of day
  6. Handle any uniform issues as they arise.
  7. Keep inventory of all uniforms
  8. Shall receive approval from President prior to any purchase. Purchase will be made by coordinator only after President’s approval, equipment manager will organize participants on spreadsheet for orders.
  9. Attend monthly board meetings.
  10. Attend all games and supply extra items for cheer teams in the events that someone has forgotten it (bows, briefs, socks)
  11. Assist with set up and tear down at all home games.

 

Little Scholars Director:

  1. Collect and organize all forms needed to be submitted to Little Scholars for all football and cheerleading teams.
  2. Is responsible for representation of the Wolves at East Coast Pop Warner Meetings
  3. Is responsible for league compliance of all National Pop Warner Scholastics rules.
  4. Coordinate selection of participant trophies.
  5. Ensure that all participants have met the scholastic eligibility.
  6. Ensure all participants turn in 4 copies of their final report card from the previous school year.
  7. Ensure each coach keeps a copy of the GPA sheet, grade conversion sheet and report card or scholastic eligibility form, a not-in-school form or a home school form used to certify scholastic eligibility.
  8. Represent the association at all Conference Scholastic meetings.
  9. Provide Conference with: one copy of each squad/team’s official roster; one copy of GPA sheet or SE Region Kindergartner Sheet and ECC Not-In-School Form; One copy of the form used to certify scholastic eligibility (i.e. – Scholastic

Eligibility Form & Proof of Enrollment; Not-In-School form or Home School Form; one copy of each report card (if applicable); and one signed copy of the All-American Scholar Applications (for those that qualify).

  1. Assist with set up and tear down at all home games.

 

Concessions Manager:

  1. Come up with a standard shopping list with quantities for our files so new manager knows what to buy
  2. Get with team moms from every team and let them know what is needed as far as volunteers
  3. Game day volunteer 6:30 am- 7:30pm depending on games
  4. Explain duties to incoming volunteers
  5. Manage inventory during day
  6. Manage ticket system for our food vendors
  7. Count tickets at night and get with treasurer for payment to food vendors
  8. Manage monies for game day. (drops with treasurer when needed)
  9. Cook food and monitor quantities to be cooked and when
  10. Clean up concession if that is where we are using concession
  11. Buy and store/transport all food to the game/shed prior to or on game day.
  12. Maintain appropriate equipment needed for game days
  13. Ask for help if something goes wrong.
  14. Making price lists for day – getting calculators (shed) for game day
  15. Buying raffle tickets if we need them for food vendors (typically in shed)
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***Update for Saturday’s Game***

ALL games for this weekend have been cancelled for all of our conference. We will let you know, once we know, information on makeup games and the schedule going forward. Practices this week will be determined by the Head Coach of each team, so please communicate directly with your coaches regarding practices. Stay safe this weekend! Our thoughts and prayers are with everyone!

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***Conditions for Saturday’s Game***

With the storm path still unknown at this time, the Conference is watching updates closely and will let us know if there will be cancellations. Communications will go out to all associations in the coming days. In the interim, please prepare as if you will have a game and I will keep you updated as I get information.

Please remember, this week we are required to go down to 3 practices per week. Wednesday and Friday will be required to be at Dwight Hawkins Park as Wes Crile is reserved for baseball those nights.

Thanks and please make necessary preparations for this storm. They are already saying that this is the most powerful storm on record…..so don’t wait until the last minute to prepare. Stay safe.

Regards,

Joe DeSousa
West Volusia Wolves
Football Commissioner



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WVW vs. Melbourne Ducks Game

Please see below regarding game information for this weekend.  As you can see below, they do not have a PW or Unlimited football team.  So the JV game will follow the JPW game.  No coolers except for team drinks.  They will have their concession stand open.  They ask that teams arrive 90 minutes before their scheduled kickoff in case we get ahead of schedule with running clock games.

TM MM JPW JV
Kickoff 9:00 10:15 11:45 1:15

We will be wearing our Away (white jerseys).  Each team will need to bring 2 bags of ice.  We will have a cooler for you to transfer your ice into on the bench.

The address of the field is 1400 Commodore Blvd, Melbourne FL 32935.

Gates will open at 7:30am. Parking will be off Eau Gallie Blvd at the SW side of the school in the large Student Parking lot.  I look forward to seeing everyone out there for a great day of football and cheer.

Regards,
Joe DeSousa
West Volusia Wolves
Football Commissioner

 

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Ormond Beach Game Pictures

Pictures courtesy of J’s Action Shots. For more pictures, please visit Jay’s Action Shots at https://jaysshots.shootproof.com/ 

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